2-14. Maintaining Movement Records
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Normally, the TA commander prescribes the records to be maintained at different
Introduction
echelons in the TA. However, this discussion is limited to records common to
moving operations.
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The purpose of maintaining movement records is two fold--
Purpose of
maintaining
To provide a means of accounting for the use of transportation resources.
movement
To serve as a basis for determining how and where movement operations can
records
be improved.
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As a MCO, you have a special need for maintaining and using a journal for your
Movement control
day-to-day activities. This journal will serve as a reference in case any questions
officer's journal
arise concerning any phase of the operation. Also, this journal can be used in
organizing and training new personnel by providing an audit trail of the actions
and procedures involved in various phases of the daily operations. Entries in your
journal should include--
A record of every action taken on a movement including contacts and follow-
up actions.
All telephone calls, wires, incoming and outgoing messages, and other events
having a bearing on the operations of the MCO.
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The TCMD register is a day-to-day record of all TCMDs/TRs originating within
TCMD
the responsibility of the MCTs. You keep this record by dividing a ledger book
into vertical columns for data entries. Headings for these columns should include
as a minimum--
Date/Time.
Control number.
Consignor/Consignee.
Mode and vehicle identification.
Cargo cube and weight.
Number of pieces in the shipment.
TMR number.
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Continued on next page
TR2013
2-30
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